Existly Logo EXISTLY

Effortless Remote Property Management for UK Landlords & Letting Agents

Book a Consultation

Hassle-Free Lettings

Multi-portal marketing, virtual viewings, tenant referencing, and tenancy agreements with e-signatures.

Proactive Maintenance

24/7 ticketing, vetted local contractor dispatch, and periodic inspections that prevent costly breakdowns.

Transparent Reporting

Monthly landlord statements, year-end summaries for Self Assessment, and real-time landlord portal access.

UK Lettings & Management

Turnkey Rental Portfolio Management

Existly's UK Property Management service delivers turnkey rental portfolio management: comprehensive tenant referencing, tenancy administration, rent collection, maintenance coordination, and transparent financial reporting. We help you maximise rental yield, stay on top of ever-changing landlord compliance requirements, and give landlords genuine peace of mind.

Back-Office for Agents & FM Businesses

We fully manage back-office operations for letting agents, property management, and Facilities Management businesses, remotely.

Book a Consultation
UK Property Management - Existly
Long-Term Lettings

Lettings Coordination

Everything a long-term tenancy needs, from first advert to final statement, run by a team that knows UK lettings compliance inside out.

Lettings Coordination

Multi-portal marketing, virtual viewings, tenancy agreement preparation & e-signatures.

Tenant Referencing & Placement

Credit checks, employment & landlord references, affordability assessments, and Right to Rent checks for reliable tenants.

Rent Collection & Arrears Management

Automated invoicing, online payments by bank transfer or standing order, and structured arrears chasing.

Maintenance & Inspections

24/7 ticketing, vetted local contractor dispatch, regular check-in/check-out and periodic inspections.

Financial Reporting & Landlord Statements

Monthly statements, year-end summaries for Self Assessment, and real-time landlord portal access.

Compliance & Risk Management

Tenancy enforcement, deposit protection administration, gas safety (CP12), EICR, EPC, and smoke & carbon monoxide alarm compliance tracking.

Contact Us
Lettings Coordination - Existly
Short-Let & Holiday

Short-Term & Holiday Lets

If long-term tenancies aren't your thing, let Existly take over your short-let and holiday let operations from start to finish. We handle everything, from Airbnb and Booking.com listing optimisation to dynamic pricing, guest communication, and changeover coordination. Sit back as we maximise your occupancy and revenue with our full-service short-let management.

Learn More
Short-Term and Holiday Let Management - Existly

Marketing & Listings

Existly's Rental Marketing service maximises your property's exposure on the UK's leading portals, Rightmove, Zoopla, and OnTheMarket, using SEO-optimised titles & descriptions, targeted digital adverts, and immersive virtual viewings & floorplans to attract quality tenants fast.

Multi-Portal Listings

Expand your reach across Rightmove, Zoopla, OnTheMarket & more.

SEO-Optimised Descriptions

Use relevant keywords to boost search rankings.

Targeted Digital Adverts

Drive enquiries with local, high-quality online ads.

Virtual Viewings & Floorplans

Engage applicants with interactive walkthroughs.

Hassle-free long-term lettings management. Steady rental income, total peace of mind.

Tenancy Administration

Tenancy Coordination

Existly's Tenancy Coordination service streamlines tenancy agreement drafting & execution, tenant onboarding, check-in scheduling, and tenancy administration, ensuring compliance, efficient tenancy management, and stress-free property performance.

Tenancy Agreement Drafting & E-Sign

Generate and issue Assured Shorthold Tenancy (AST) agreements for quick e-signatures, alongside prescribed information and the How to Rent guide.

Check-In Scheduling

Arrange inventory reports, walkthroughs, and key handovers seamlessly.

Renewals & Variations

Manage tenancy renewals, rent reviews, and periodic tenancy transitions.

Document Storage & Compliance

Securely archive all tenancy paperwork, certificates, and deposit protection records.

Contact Us
Tenancy Coordination - Existly
Repairs & Inspections

Maintenance Coordination

Existly's Maintenance Coordination service offers 24/7 maintenance ticket triage, vetted contractor dispatch, and end-to-end repair management, including before-and-after inspections, proactive scheduling, and real-time updates. The result: well-maintained properties, transparent cost tracking, and comprehensive landlord reporting.

Reactive Repairs

24/7 tenant request intake & troubleshoot

Dispatch of vetted local contractors

Before-and-after inspections with photo reports

Planned & Preventative Maintenance

Scheduled periodic inspections

Annual compliance renewals (gas safety, EICR, PAT testing where required)

Proactive work-order planning to avoid costly breakdowns

Contact Us
Maintenance Coordination - Existly
Back-Office Partnership

Facilities Operations Support

Your Reliable Back-Office Partner for UK Facilities Management

Facilities Management runs on more than dispatching engineers, it depends on keeping every job moving from first request to final sign-off. As maintenance volumes grow, admin becomes the bottleneck that slows response times and frustrates clients. We work as an extension of your office team, streamlining workflows and tightening coordination so you can maintain service excellence as you scale. Every solution is shaped around your existing processes and systems, never forced into a template.

Operational Coordination

We keep every job moving: request intake, job logging, priority & SLA management, engineer and contractor allocation, appointment scheduling, tenant & client communication, and work-order tracking with proactive follow-ups. Fewer delays, clearer visibility, and every stakeholder informed throughout the job lifecycle.

Engineer Recruitment & Contractor Onboarding

We build and maintain your network of qualified engineers, sourcing and screening self-employed and in-house candidates across Plumbing, Electrical, Gas, HVAC, Roofing, Drainage, Locksmith, Decorating, and Multi-Trade Maintenance. We verify qualifications and compliance documents, agree rates in line with your standards, create engineer profiles in your FM system, and keep your contractor database current as you grow.

Contractor & Compliance Management

Quality and accountability on every job: contractor coordination, quotation and approval tracking, follow-on works scheduling, completion reports, compliance certificates, photographic evidence, and Health & Safety documentation, fully documented and audit-ready before every job closes.

Reporting & Business Support

Job status and outstanding works tracking, SLA and contractor performance monitoring, operational dashboards, and maintenance history management, the numbers your team needs, without the admin overhead.

Financial Administration & Invoice Management

We process supplier and contractor invoices, match them against work orders and POs, verify supporting documentation, monitor approvals, track job costs, and prepare monthly financial and operational reports, keeping records accurate, organised, and audit-ready while your internal team carries less of the load.

Business Process Optimisation

No two FM businesses run the same way. We start by understanding yours, then improve workflow efficiency, office-to-engineer communication, contractor response times, job completion rates, documentation accuracy, and customer experience, solutions built around your objectives, not a one-size-fits-all fix.

Why Partner With Existly?

A dedicated remote operations team, flexible and scalable support, reduced operational costs, faster maintenance coordination, and processes tailored to your business, a long-term partner with a real stake in how you perform.

Contact Us
Facilities Operations Support - Existly
Cash Flow

Rent Collection

We simplify rent collection with automated invoicing, secure online payments, and proactive follow-up, so you enjoy consistent cash flow without the hassle.

Automated Invoicing & Reminders

Rent notices sent each month via email, SMS & calls.

Secure Online Payments

Tenants pay by bank transfer, standing order, Direct Debit, or card.

Arrears Escalation

Preconfigured workflows trigger reminders, formal arrears letters, and escalation alerts.

Transparent Reporting

Real-time dashboards and itemised landlord statements.

Contact Us
Rent Collection - Existly
Process Steps

How Rent Reaches You

A structured, repeatable cycle that keeps rent arriving on time and every movement fully reconciled.

1

Invoice Generation

Rent demands raised automatically against every active tenancy.

2

Tenant Notification

Notices and reminders issued by email, SMS and calls.

3

Payment Processing

Bank transfer, standing order, Direct Debit or card, captured and logged.

4

Reconciliation & Disbursement

Funds reconciled and released to you with an itemised statement.

Turnovers

Check-In & Check-Out Coordination

We schedule and manage every check-in and check-out, coordinating inventory reports, key handovers, cleaning, inspections, and deposit reconciliation, to ensure seamless transitions and full documentation.

Check-In

Existly's Check-In Coordination ensures smooth tenant onboarding: independent inventory & schedule of condition, digital tenancy signing, key handover, welcome pack delivery, utilities & council tax notifications, and deposit registration with a government-approved protection scheme.

Check-Out

Existly's Check-Out Coordination ensures seamless turnovers with final inspections against the inventory, cleaning & repairs, damage assessments, and tenancy deposit reconciliation, preparing your property for the next tenant, fully compliant with deposit scheme requirements.

Contact Us
Check-In and Check-Out Coordination - Existly
Finance & Recovery

Property Accounting & Arrears Management

Property Accounting. We reconcile every transaction, rent, fees, expenses, contractor invoices, in real time and integrate directly with your property management software. At month's end, you receive detailed profit & loss statements, balance sheets, and customised landlord reports, all accessible via your secure dashboard. Year-end summaries make Self Assessment and accountant handover simple.

Arrears Management. Our automated arrears workflow issues rent reminders, applies structured escalation, and triggers formal arrears notices. Serious arrears are routed to payment-plan coordination or referred for legal action, including Section 8 / Section 21 process support via your solicitors, with every action logged and reflected in your financials.

Real-Time Reconciliation

Sync income and expenses instantly for up-to-date ledgers.

Automated Arrears Workflow

Rent reminders, escalation letters, and notifications.

Comprehensive Reporting

Monthly P&L, balance sheet, and cash-flow statements.

Escalation & Recovery

Payment-plan setup and legal-notice coordination.

Contact Us
Property Accounting and Arrears Management - Existly
Central Hub

Landlord & Tenant Communication

We act as the central hub for all landlord and tenant communication, ensuring tenants receive prompt, professional responses and landlords stay informed with regular updates. Through our secure portal and multi-channel messaging, we manage enquiries, broadcast announcements, and escalate issues, fostering transparency, trust, and satisfaction on both sides.

Our team also coordinates routine notices, such as inspection reminders, rent review notifications, and policy updates, to keep everyone aligned. And if emergencies arise, we provide immediate outreach and clear next steps to resolve matters swiftly.

Contact Us
Landlord and Tenant Communication - Existly
Cloud, Desktop, Offline or Custom

We are experts on property management software

Our team has years of experience across the platforms property managers actually run. We work inside your existing system, so there is nothing new to buy and nothing to migrate.

AppFolio
Buildium
Rentvine
Yardi
Guesty
Hostaway
QuickBooks
Xero
Zoho Books
…and yours

See How We'd Run Your Portfolio

Download our portfolio for a closer look at the work, or book a consultation and we'll walk you through exactly what we would take over.

Download Our Portfolio Book a Consultation

Send a Message

Fill out the form below, and we'll reply shortly.

We can't wait to hear from you

Let's collaborate to streamline your operations and grow your digital footprint.

Call Us
01895 695970
Visit Office
3 Zeus court , West Drayton London
Post code : UB7 8FD
👋 Hi! Looking to scale your business? Let's chat!